Holiday management

24/7 access

With MULTICAL, your employees have their already taken and planned vacations under control anytime and anywhere. Employees can relax at the weekend at home with family and friends, plan their vacation and apply for it directly. At the same time, they can see when other team colleagues are absent, where possible conflicts arise and when understaffing is imminent. Supervisors are relieved, the vacation planning of your employees means hardly any effort for them.

24/7 access

Request vacations and absences

Employees apply for their vacations and absences with just a few clicks. The MULTICAL software automatically checks how many vacation days are still available in the current year, which vacations and absences have already been approved and which conflicts are imminent. Vacation planning in the team could not be easier coordinated.

Approve vacations and absences

When we developed MULTICAL's Holiday management, we wanted to free you from unnecessary and time-consuming paper and Excel lists. Therefore, a transparent and simple approval process was important to us.

Holiday management helps you approve requests by clearly listing all information. MULTICAL warns you if understaffing is imminent or the employee's vacation account is overdrawn. In combination with the team calendar, you can also see if there are any important events that require the presence of your employees during the requested time. In short, as a team leader or administrator, you can answer requests for vacations and absences with the click of a button!

Approve vacations and absences

Attach Medical Certificates or other Documents Directly to Requests

No more tedious collection and storage of medical certificates, orders, or other documents: In MULTICAL, any files can be directly attached to a request, such as a medical certificate for a sick note. This way, your supervisors can view the required documents directly in MULTICAL and access them at any time.

Overview - Anytime and from anywhere

As a team leader or administrator, MULTICAL helps you maintain an overview of your team and the company even in hectic times.

Under 'Histories', as a team leader or administrator, you can see a list of your team members with details of the remaining vacation days, sick days, absence time and overtime.
In the 'Overview' you can display the whole company or only certain departments. Likewise, with one click you select whether you want to see a preview of the attendances and absences for the next week, the current month or the next three months.
Via the 'Currently' command, you can retrieve the current status of all employees: Who is working and who is on vacation. In combination with the 'Team calendar' module, you can also see who is in their home office or currently occupied with an event. You can also see which resources such as meeting rooms, company cars, etc. are currently free or occupied.
Last but not least, with the command 'Staffing' you get a graphical quick overview of the absences of the employees in the company or in the departments during the whole year, in order to detect staff shortages, for example during the summer or Christmas vacations, at an early stage.

Departments - Team Leader & Observer Status

Departments can be optionally created in the Holiday management module. Departments can also help to create clear structures in smaller companies. In MULTICAL, employees can work in several departments at the same time, for example in the secretary's office and in accounting or in purchasing and sales.

Define one or more team leaders for each department. A team leader does not necessarily have to work in the department. For each department, define whether requests for vacations and absences must be approved by only one or more persons.

For each department, the minimum staffing level can be defined and the maximum number of persons who may be absent. MULTICAL uses this information to alert you and your employees of shortfalls in requests for vacations and absences.

Furthermore, MULTICAL allows employees to be observers of other departments. In this way, employees in reception who answer telephone calls for the entire company can see who is present, who is on vacation or who is sick.

In the event of sickness absences, employees in the same department are automatically informed so that necessary precautions can be taken immediately. This can also be extended across departments via the observer status.

Departments - Team Leader & Observer Status

Overtime (Optional)

The Holiday management module in MULTICAL includes intelligent overtime management. Overtime management can be activated or deactivated on a company-by-company basis, or it can be turned on or off for each individual employee. For example, employees who participate in an event over the weekend can request overtime through Holiday management. Similar to vacations, requested overtime must be approved by team leaders. Approved overtime is displayed in the employee account and can either be converted to vacation, reduced or paid out at a later date (depending on company policy). Thanks to the intelligent request and approval process for overtime, the administrative effort is reduced to a minimum and the probability of misuse can be almost eliminated. Approved overtime, which is paid out, is transferred directly to the accounting department.

Statistics

The 'Statistics' command (for administrators only) provides additional information on illnesses, absences and overtime. With the help of the statistics, for example, unusual sickness patterns can be recognized earlier and better. The statistics can be called up either employee-related or company-related.

Statistics

MULTICAL App

In the mobile app for Android and iOS, you also have a full overview of your vacation/holiday balance at all times. In addition to the remaining vacation days, overtime (if activated), sick days and absences, you will find your already made requests listed chronologically. Of course, you can enter your upcoming vacations directly in the app, record overtime practically on the go or make a sick call. The "Absences" view is particularly practical for daily use. One glance is enough to know who is available on today's or tomorrow's day.

Holiday management